Most likely, when choosing solutions and services for your business, the cost is likely a major factor that has to be considered. When it comes to choosing cloud solutions, the cost is a factor that weighs into the decision-making process. This also affects the choice of which backup vendor you choose to back up your cloud data.

While backups of your public cloud data are necessary and extremely important, the cost is an important consideration when looking at a particular backup solution. You must decide which solution or service provides the best value for your business. Let’s consider Office 365 backup pricing. learn how much cloud backup solutions cost, and see which solution provides the best value for the price.

Cloud Solutions Market Overview

The enterprise backup and cloud backup market are filled with many different solutions that offer to protect your data. As an admin, you have to look at the features, value, and cost the solution brings to the table and decide which is best for your business.

Focusing on cloud backup solutions, there are many solutions available. However, let’s place a brief focus on the following backup vendors for backing up your Office 365 public cloud as they are some of the more recognized solutions on the market.

  • Backupify
  • Spanning
  • SysCloud
  • Spinbackup
  • Veeam


Backupify is a well-known public cloud backup solution, recently acquired by Datto, that backs up Office 365 environments among others. Backupify provides backups of Office 365 environments. This includes backups of Microsoft Exchange Online, OneDrive, SharePoint Online, Calendar, and Contacts.

Backupify automated Office 365 backup solution

Backupify backs up your data to a Datto “private cloud” from your Office 365 environment so data is kept separate from the Office 365 environment. Backupify provides many compliance features to customers including the following:

  • Backs up files 3x daily
  • SOC 2 Type II audited
  • Supports HIPAA compliance needs
  • Data encryption both at rest and in transit
  • Data controls and monitoring tools, including audit logs, uptime and availability SLAs, and export capabilities

In looking at Backupify recently, there are numerous complaints regarding the quality of support with the service, at least on G Suite.

What about the cost?

  • Professional: $3 user/month
  • Enterprise: $4 user/month
  • Enterprise+: $900/month/domain


Spanning is a well-established online backup vendor providing backup services for Office 365 environments. It backs up Exchange Online, OneDrive, SharePoint Online, and Calendar items with O365. At least on their site, Contacts are not listed as part of the items that can be backed up with the solution.

Spanning automated Office 365 backup solution

Spanning houses the backups created of your Office 365 environment in AWS S3 which provides great resiliency and high-availability to your backup data housed in AWS.

Price for service:

  • $4 user/month


SysCloud provides an automated backup solution that protects Outlook, OneDrive, People, Calendar, and SharePoint Sites in your Office 365 environments. SysCloud includes leveraging Amazon AWS for backup storage, encrypted backups.

SysCloud automated Office 365 Backup Solution

SysCloud provides only 1 backup per day compared to other vendors offering 3x/day. Document revisions are limited to 50 revisions. There is no mention of the ability to migrate data to one user or another.


  • $4 /user/month
  • Unlimited storage
  • Unlimited restores
  • Volume discounts when you have more than 100 Users


Spinbackup is an automated backup solution protecting your Outlook, OneDrive, Calendar, People, and SharePoint Online services in Office 365. Spinbackup uniquely allows storing backups in multiple cloud environments, including
Google GCP, Microsoft Azure, and Amazon AWS which helps to align with cloud partners and diversify storage for your Office 365 backups. Data is encrypted in-flight and at-rest and they are SOC2 and GDPR compliant.

Spinbackup automated Office 365 Backup Solution

Spinbackup provides

  • Backups 1x-3x daily
  • Unlimited restore points
  • Searchable backups
  • Version control
  • Cybersecurity features (coming soon)

Spinbackup Office 365 Backup Pricing:

  • $3 user/month – minimum 5 licenses


Veeam is a unique offering in the space of Office 365 backup. They are well-known in the on-premises enterprise backup space for protecting virtualized workloads running in on-premises hypervisors like VMware and Hyper-V. However, they have delved into the Office 365 backup space. Veeam currently only backs up Exchange Online, OneDrive, and SharePoint. There is no mention of Calendar or Contacts (People) backups.

Veeam Office 365 Backup Solution

Veeam puts you in charge of and responsible for provisioning your “repository” which stores your Office 365 backups. By installing the Veeam Office 365 Backup Server, you have the choice to place it on-premises or in the cloud.

  • Lacks some of the services backed up by other solutions
  • More involved configuration and setup than the cloud-to-cloud backup solutions mentioned
  • Cheaper than others but requires you to provide the infrastructure


  • 3-Year subscription – $1.20 user/month

Pricing Comparison Table

Below is a pricing comparison table along with the limitations of some of the more popular Office 365 backup solutions found on the market today.

Spanning$4 user/monthContacts may not be included in backups
SysCloud$4 user/monthDocument revisions limited to 50 revisions
Backupify$3 user/monthUnlimited storage only in profession and Enterprise plans
CodeTwo$14.70 per mailboxMinimum 10 licenses purchase required No Calendar Contacts backup, on-premises
StorageCraftQuote request requiredBacks up Exchange, SharePoint, and OneDrive for Business only
Veeam$1.20 user/month w/3yr subscriptionOnly backs up Exchange, SharePoint, and OneDrive, customer must provide infrastructure
Spinbackup$3 user/monthSecurity features have not been released as of yet
SkyKickQuote request requiredBackups are stored in Microsoft’s Azure cloud (same infrastructure with Office365)
SysToolsGroup$19 per mailboxBacks up Email, Contacts, Calendar, on-premises backup solution may not be robust

Concluding Thoughts – Which Solution Should You Choose?

There is no question there are many different solutions to choose from among the Office 365 backup solutions available on the market today. You no doubt will want to choose the solution that offers the most value for the cost. The two most expensive solutions are the on-premises server solutions offered by CodeTwo and SysToolsGroup. With CodeTwo you have to buy a minimum of (10) licenses at $14.70 a license.

SysToolsGroup is $19 a mailbox license, however, it doesn’t appear to have a minimum license count requirement. The least expensive for a (3) year contract is Veeam’s solution, however, you are required to provide the infrastructure for your backup solution which could amount to quite an investment either on-premises or in the cloud.

Overall, when considering Office 365 backup software features, flexibility, and price, Spinbackup shines among its competitors. Features such as multi-cloud backup storage as well as advanced security features coming soon certainly boosts the value of the solution.

Backing up your Office 365 data is critically important. Choosing the right solution for the job is also important and allows protecting your data with the features you need and at a reasonable price. Spinbackup checks all the right boxes for value and price.